Send Messages to Teams or Coaches

There are two ways to send messages to multiple teams: using the Bulk Actions/Send Messages feature on the Teams page or the Send Messages feature. Each approach has distinct advantages:

Teams Bulk Actions

• Easier to use
• Allows you to send messages to coaches only or everyone on the selected teams
• Supports messaging commissioners
• Limited to teams within a given sports season

Send Messages Feature

• Can send to teams across multiple sports
• Can send to families based on registration submissions
• Does not allow sending to coaches only
• Does not support messaging commissioners

This article explains how to use the Teams Bulk Actions feature to send messages to teams or coaches. For instructions on using the Send Messages feature, click here.

How to Send Messages from the Teams Page

Step 1: Access the Teams Page

• Click Sports Management from the homepage.
• Select Manage Sports Seasons (first box).
• Choose the sports season for the teams you want to message.
• By default, you will see the Teams page for the selected sport, displaying a list of teams.

Step 2: Optionally Filter the List of Teams

Use the filters at the top of the page to limit the list of teams to a specific division or conference. For example, selecting "Varsity" will filter the list to show only Varsity division teams.

Step 3: Select Teams to Receive the Message

• Click the checkbox in the header row to select all displayed teams.
• Alternatively, select the checkboxes next to individual teams.

Step 4: Access the Message Feature

• Click the Bulk Actions link above the list of teams.
• The link is only accessible if you have selected one or more teams.
• Select Send Message from the menu that appears.

Step 5: Choose Message Recipients

• Parents: Sends the message to everyone on the team, including coaches. The message will appear on the team communications page.
• Coaches: Deselect Parents to send the message as an email to coaches only.
• Commissioners: Sends the message to commissioners of the sport the teams belong to.
• Athletic Directors: Sends the message to members assigned the Athletic Director role for the selected teams.

Step 6: Select a "From" Address

The message will be sent "from" the email address you select. If no verified email addresses are available, click Manage Email Addresses to add and verify a new email address.

Step 7: Enter a Subject

Provide a subject for your message in the Message Content section. A subject is required.

Step 8: Enter the Message Content

Type your message in the input area. Use the formatting controls above the input area to style your message as needed.

Step 9: Optionally Add Attachments

Click Add Attachment to include documents or files. Attachments will appear in the team group message and in email messages.

Step 10: Send Your Message

Click the Send button. The message window will close, and a confirmation will display at the top of the screen.

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Tag Descriptors

• Applies to roles: League Administrator, Athletic Director
• Topics: Communication, Team Management
• Scenarios: Advanced Features