Registration: Update settings for school sports registration

You can customize the registration options and behavior with registration settings. The following options are available on the settings screen.

Registration Name

Registration name is an internal name visible only to administrators. It is used to identify registrations in lists on administrative screens.

Registration Title

The title will appear to users in the header of the registration webpage. The title should typically describe the purpose of the registration, such as "2023 Basketball Registration". 

Description

Description is only visible to administrators and is useful for providing additional context regarding the purpose of the registration.

Sports Period

A sports period typically represents a sports year, or in the case of a school sport, the school year for which the sport is active. Sports periods are defined by the league administrator. 

Select a single sport or setup a multi-sport registration

When setting up a registration, you will select the sport or sports for which parents will register their children. If your school is part of a league, the available sports may be defined by the league administrator. Regardless of whether your school is part of a league, you have the ability to define available sports using the Sports Setup admin screen. 

Single sport registration

If this registration is for a single sport, select the option "This registration is for a specific sport" and select the sport from the sports selection drop down list. Then proceed to Status field input.

Multiple sport registration

If you want parents to be able to register their players for multiple sports, select the "Allow registrations for multiple sports" option.

A list of available sports will be shown. Click the checkbox next to each sport you want to offer in this registration. For each registration you select, enter:

• A price for the sport, if applicable
• Select which grade and gender can apply for the sport. When registering their players, parents will only see the registrations that are available to them based on grade and gender.

In the example below, two sports are selected:

• 2022 Tackle Football, with a price of $150 per player. Boys in the 6th, 7th, and 8th grades will be able to register
• 2022 Basketball, with a price of $100. Girls and boys in 3rd grade through 8th grade will be allowed to register

Status

Status controls whether the registration is available to end users. Typically a registration status will be set to active. If you do not want your users to be able to access the registration any longer, change the status to hidden.

Payment Processing Options

Click the check box next to a payment option and then complete addition information based on the selected option:

Option 1: Require member to pay online to complete registration

Select this option to require members to pay the balance due on their registration in order to complete their registration.

Merchant Account

• If you have a single merchant account, it will be selected automatically
• If you have more than one merchant account, select the account that should be used for processing payments for this registration
• If you have not previously setup a Doodlio merchant account, click here to learn how to request one

Price

• Enter the price that will be charged for each player to register for this sport.
• You can also apply discounts or fees to payment. Click here to learn how to setup discounts and fees.

Payment Types Allowed

• You can allow payment by credit/debit card, eCheck (ACH), or both

Option 2: Give the member the option to pay online to complete registration

Select this option to allow members to choose whether to pay online or to pay offline. In either case, when the user submits their registration it will be given a status of complete. If they choose not to pay, their account will show a balance due until they pay or until an administrator updates payment status.

Merchant Account

• If you have a single merchant account, it will be selected automatically
• If you have more than one merchant account, select the account that should be used for processing payments for this registration
• If you have not previously setup a Doodlio merchant account, click here to learn how to request one

Price

• Enter the price that will be charged for each player to register for this sport.
• You can also apply discounts or fees to payment. Click here to learn how to setup discounts and fees.

Payment Types Allowed

• You can allow payment by credit/debit card, eCheck (ACH), or both

Option 3: Do not allow online payment, but show pricing and the family statement

This option will not allow users to pay during registration, but the price will be calculated and a family statement for the registration will be displayed.

Price

• Enter the price that will be charged for each player to register for this sport.
• You can also apply discounts or fees to payment. Click here to learn how to setup discounts and fees.

Option 4: Do not allow online payment and do not show pricing

If you select this option, the user will not be able to pay online during registration. No pricing will be shown and a family statement will not be generated. The user's registration will be complete when it is submitted.

Allow users to submit registrations with incomplete forms

If this option is not selected, users must complete all forms before they can submit their registration. Select this option to allow users to submit their registration without completing all forms. The registration will be considered "complete".

Save Your Settings

If you are creating a new registration, click the Add Registration Settings button to save your settings. If you are editing an existing registration, click the Update Registration Settings button. 

The window will close and your new registration will appear with a list of links that will allow you to customize different aspects of your registration.

At this point, your registration is fully functional and ready to be tested, but you'll probably want to make some changes such as adding forms and customizing the confirmation email message.

Click here to learn how to customize, test, and publish your registration.