The Administrator dialog lets you:
Add a brand-new administrator
Change which programs (schools) an admin can manage
Assign or remove the roles Community Admin and Athletic Director for each program
Archive an administrator (remove all access)
Quick Summary
Access Manage League Programs by clicking League Management on your home page and then selecting Manage League Programs
Click +Add Administrator on the league row to add a league level admin, or on a school row to add a school level admin.
Enter the admin's profile information.
Toggle the option to email a notification to the new admin with instructions for setting up their password.
Optionally select additional communities the admin should have access to.
Community Admins and Athletic Directors have full permissions. Athletic Directors may receive game change and other alerts sent to the school.
Click the Edit link on the league row or a school row to edit the community name, nickname, or address.
1. Opening the Dialog
Where you start | What to click |
|---|---|
| Manage League Programs table | • An admin’s underlined name • “+ Add Administrator” under a school |
A window titled Add Administrator (for new) or Edit Administrator (for existing) appears.
2. Dialog Layout
Section | What you see / do |
|---|---|
| Profile | Read-only for existing admins; editable for new ones: • First & Last Name • Email address (login) • Cell phone |
| Program grid | One row per school in the league: * ✓ School – tick to attach admin to that school * ✓ Community Admin – grants full community management * ✓ Athletic Director – grants athletics-only management The admin’s home community is pre-selected and cannot be deselected without confirmation. |
| Buttons | Cancel – close without saving Add / Update – commit changes |
3. Adding a New Administrator
To add league level administrator Click + Add Administrator in the league row
To add a Program/School administrator Click + Add Administrator in admin’s home school.
Fill in profile fields.
Select or deselect the "Email login instructions to the administrator." option.
Tick School for every additional program the admin should be able to access.
Tick the desired role(s) per program.
Click Add.
The person receives a welcome email with login instructions (if selected).
Their account is attached to each selected school; roles are set immediately.
4. Updating an Existing Administrator's Permissions
Click the admin’s name in any school row or the league row.
In the grid you can:
Add access to additional programs – tick the School box.
Remove access from programs – untick the box (except home community, see §5).
Change roles – tick / untick Community Admin or Athletic Director.
Click Update.
Added programs access attaches the account to that community.
Removed programs detach the account from that community.
Removed roles are dropped instantly.
5. Updating an Administrators Profile
The admin’s name, email, and phone can be updated using the separate Manage Members feature in their home community account. You can confirm an admin's home community by clicking their name in any row and looking for an entry tagged with "Home Community".
Navigate to the admin's home community in the main menu.
Select Manage Members.
Enter the admin's last name in the search box and click Search.
Click the admin's name under search results.
Click the Edit button above the read-only admin information view.
Under Family Profile, click the admin's name to edit their profile.
Update their profile information on the page and click Update.
6. Archiving an Administrator
The admin’s home community row is flagged. Unticking this School box:
Shows a warning: “You are about to archive this user’s HOME community account. This removes their login and access to ALL communities.”
If you confirm and click Update:
The system archives their home account and queues “Remove” actions for every other program automatically.
If you cancel: the box stays checked; no change is made.
7. Common Scenarios
Goal | Steps |
|---|---|
| Give an AD rights at a second school | Open admin → tick School + Athletic Director for that school → Update |
| Downgrade an admin from Community Admin to AD | Untick Community Admin, tick Athletic Director → Update |
| Remove an admin from one program only | Untick that program’s School box → Update |
| Completely retire an admin | Untick School for the home community → confirm archive |
Tag Descriptors
- Applies to roles: League Director
- Topics: Manage League and Program Administrators
- Scenarios: Add League Administrators, Update League Administrators, Add School Administrators, Update School Administrators
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